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Overview:

Inclement weather sometimes impacts the School’s ability to hold regularly scheduled classes. This policy is intended to provide guiding principles for managing courses during an inclement weather event. Additionally, this policy is intended to provide equity for students regardless of campus as well as allow the School and its students, faculty, and staff to remain agile during inclement weather events. Ultimately, the safety of students, faculty, and staff is the guiding factor that informs this policy and will always remain the School’s top priority.

Communication During Inclement Weather Events

Campus closings and delayed starts due to inclement weather are administered on a university level. Students are encouraged to visit their campus website to determine if classes have been cancelled or if a delayed start has been enacted. Students are also encouraged to register for their campus-specific alert system to be notified via text or social media.

School based communications regarding inclement weather will typically be sent out via email. Students are responsible for checking their official UNC email consistently as well as course specific Sakai sites. This includes information regarding video conferencing and classroom recordings; class specific information from course directors; university announcements, and school based announcements.

Any student who deems it unsafe to travel during inclement weather, even when the campus has re-opened and is operating on a normal schedule, should communicate directly with the course director for the given class via email and copy the assistant director of the office of curricular and student affairs (Colleen Wernoski). Asheville based students should also copy the regional director of operations (Mercedes Tolbert).

Classroom Video Conferencing and Recording Capabilities

During inclement weather events, the School will make a best effort to provide video conferencing and/or record affected classes. The School’s ability to provide video conferencing or record classes is dependent on the room/location of the course. Video conferencing is administered through Zoom. The following classrooms are equipped with the video conferencing capabilities

  • Asheville Campus: Karpen 102, 103, 106, 110, 011, Zeis 018A, Zeis 325A
  • Chapel Hill Campus: Beard 102, 105, 106, 116, 200; Kerr 1001, 1304, 2304, 3304, 2001; Marsico 4004

The following rooms are equipped with recording capabilities:

  • Asheville Campus: Karpen 106, 011
  • Chapel Hill Campus: Beard 102, 116, 200; Kerr 1001, 2001, Marsico 4004

Campus Closing Due to Inclement Weather:

In the event of inclement weather that closes either the Asheville or Chapel Hill campus, classes on that campus are cancelled for the specified period of time. Campus closings are administered on a university level and take into account travel safety and the ability to navigate around and throughout the campus. In the event of a campus closing, students will not be allowed to attend class or enter buildings. Students will not be penalized for missing class due to the closing if the given course originates from the alternate campus that is open on that day. Course directors will communicate directly with enrolled students to outline the method and timing by which assignments, activities, quizzes, or tests are to be made up. Students are expected to resume the normal class schedule once the campus is re-opened.

If the campus from which a course originates is open while the other campus is closed, the School will follow the steps below in order to provide access to missed classroom lectures and activities:

  1. The School will make a best effort to provide video conferencing for courses via Zoom and notify students of access via Sakai or email. The School’s ability to provide video conferencing is dependent on the room/location of the course. Please reference the “Classroom Video Conferencing and Recording Capabilities” section of this policy for a list of classrooms.
  2. The School will make a best effort to provide recorded lectures via classroom capture for affected courses and will notify the students of access via Sakai or email. Distribution of the recorded lectures could take up to 24 hours after the class ends due to processing. The School’s ability to capture/record classes is dependent on the room/location of the course. Please reference the “Classroom Video Conferencing and Recording Capabilities” section of this policy for a list of classrooms. Due to the nature of content, some classes will not be eligible for classroom capture. In that instance a summary of class content will be provided by the course director.

Campus Delayed or Flex Start Due to Inclement Weather:

If inclement weather produces a delayed start on either the Asheville or Chapel Hill Campus, the following policy will apply.

During a delayed start, classes originating from the delayed start campus are cancelled during the specified time period. It is at the discretion of the course director to determine and communicate whether or not class will be held on a given date if the delayed start cancels a portion of the regularly scheduled class. Decisions of this nature should be made no later than 2 hours in advance of the start of class in order to arrange for the needed technology and support. In this instance, the course director should communicate a decision to hold class to the following parties:

  1. All enrolled students (Sakai)
  2. Tier 1 inclement weather team. Members of this team include:
    1. Director, Office of Curricular and Student Affairs (Brad Wingo)
    2. Assistant Directors, Office of Curricular and Student Affairs (Colleen Wernoski, Aaron Todd, Abbey Kruse)
    3. Director of Educational Technology (Jason Martin)
    4. Director of Facilities (Chris Allen)
    5. Asheville-based Regional Director of Operations (Mercedes Tolbert)
    6. Educational Technology Staff (Christopher Pippen, James Joyce)

If the location from which a course originates is operating on a normal schedule, yet the alternate campus is on a delayed start, students on the delayed start campus should not plan to travel to campus for class during the specified time of the delay nor should they be on campus. Delayed starts are made at the university level and based on safety. Course directors will communicate directly with enrolled students to outline the method and timing by which assignments, activities, quizzes, or tests are to be made up. Students are expected to resume the normal class schedule once the delayed start expires.

If the location from which a course originates is operating on a normal schedule while the other campus is on a delayed start, the School will follow the steps below in order to provide access to missed classroom lectures and activities:

  1. The School will make a best effort to provide video conference capabilities for courses via Zoom and notify students of access to the Zoom connection information via Sakai or email. The School’s ability to provide video conferencing is dependent on the room/location of the course. Please reference the “Classroom Video Conferencing and Recording Capabilities” section of this policy for a list of classrooms.
  2. The School will make a best effort to provide recorded lectures via classroom capture for affected courses and notify students of access via Sakai or email. Distribution of the recorded lectures could take up to 24 hours after the class ends. The School’s ability to capture/record classes is dependent on the room/location of the course. Please reference the “Classroom Video Conferencing and Recording Capabilities” section of this policy for a list of classrooms.

Class Specific Inclement Weather Decisions

As always, it is within the purview of course directors to cancel class given extenuating circumstances even if the campus is operating on a normal schedule. This also includes inclement weather that may preclude the faculty member from safely travelling to a given campus. Students should carefully monitor direct communications from course directors regarding class cancellations that fall outside the provisions of the inclement weather policy. Class cancellation decisions should be made no later than 2 hours before the start of a given class. If a specific class is cancelled, the course director should also email the Tier 1 inclement weather team outlined above.

Exams and Assessments During University Closing

If an inclement weather closing/delay occurs during a schedule exam or assessment on one or both campuses, the course director will work closely with the Office of Curricular and Student Affairs to re-schedule the exam or assessment in light of the exam calendar for the given cohort. All decisions will be shared with students in a timely fashion via email.

Inclement Weather While University Courses Are Not in Session

It is not uncommon, for doctor of pharmacy courses to start earlier than traditional undergraduate and graduate courses at UNC. In the event that inclement weather occurs during this time, School administrators may make closing or delayed start decisions independently of the university. Students are required to monitor possible closings or delayed starts via university email. These decisions will be made no later than 2 hours before the start of a given class.